At your earliest convenience is a phrase commonly used at the end of a professional email to request someone to do something as soon as reasonably possible.
The phrase is typically considered professional and polite, but it’s not specific and might cause confusion or miscommunication. In some cases, it’s better to use one of our three alternatives to end an email to make sure the other person understands the level of urgency.
Example: At your earliest convenience To Whom It May Concern:
Please answer at your earliest convenience.
It’s important that your professional emails don’t contain spelling and grammar mistakes. The QuillBot Grammar Checker can help you with this.
Although as soon as possible doesn’t specify a deadline, it does more directly convey a sense of urgency by omitting the reference to “convenience.” It’s best to only use this phrase is semiformal or informal contexts because it can come across as pushy.
You should always write the phrase out in full in professional communication, but the abbreviation ASAP is used in informal contexts.
Example: At soon as possible in a sentence Hi Matt
I need your analysis for my annual report, which is due this Monday.
Please send it to me as soon as possible.
Whenever you have time
Whenever you have time is a good alternative for at your earliest convenience in more informal contexts where there is no sense of urgency. It doesn’t convey a specific due date or time, so it should be used in cases where there’s flexibility about the deadline.
Example: Whenever you have time in a sentence Hi Daphnee
I hope this email finds you well. I've created a first draft of the campaign plan.
Could you have a look whenever you have time?
Mention a specific date and time
In most contexts, it’s best to mention a specific date and time, especially if you’re working with a deadline. This avoids confusion and gives people a clear idea of what you expect of them.
Example: Mention a specific date and time Dear Sir or Madam,
I have not yet received a response to my formal complaint against your company.
Please respond to my previous email before next Friday 5 p.m..
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