PRIVACY POLICY UPDATES

At QuillBot, we take your privacy seriously and want to let you know that we’ve updated our Privacy Policy to describe the Personal Information we collect when you use the new QuillBot for Chrome extension. The extension is integrated in Chrome so you no longer have to select the text you want to paraphrase or correct and enter it on the QuillBot sidebar. Please read the new paragraph titled “Your Content” in section B, “Information We Collect When You Use our Services” for details.

Effective October 18, 2021

QuillBot, Inc. (“Quillbot,” “we,” “our,” and/or “us”) values the privacy of individuals who use our website (https://www.quillbot.com) or services that link to this Privacy Policy (collectively, our “Services”). This privacy policy (the “Privacy Policy”) explains how we collect, use, and disclose Personal Information from users of our Services. As used in this Privacy Policy, “Personal Information” means any information relating to an identified or identifiable individual. By using our Services, you agree to the collection, use, and disclosure of your Personal Information as described in this Privacy Policy. Beyond this Privacy Policy, your use of our Services is also subject to our Terms of Service. If you are a California resident, our California Resident Privacy Notice provides more information about your California privacy rights and explains how you can exercise those rights.

INFORMATION WE COLLECT

We may collect a variety of information from or about you or your devices from various sources, as described below.

  1. Information You Provide to Us

    Registration. When you register for an account to use our Services, we ask you for your Personal Information, including your name, email address, and password. If you sign up for the Premium version of our Services, we will ask you for additional Personal Information as described in the Payments section below.

    Communications. If you contact us directly, we may also receive Personal Information about you. For example, when you contact us for more information about QuillBot or for support, we will receive your name, email address, and the contents of your message to us. If you subscribe to our newsletter, we will receive your email address. When we send you emails, we may track whether you open them to learn how to deliver a better customer experience and improve our Services.

    Your Use of our Services. When you use our Services, we may collect Personal Information you provide or otherwise make available to us via our Services. For example, when you use our Paraphraser tool, we will collect any information you paraphrase, including Personal Information you enter into Paraphraser. When you upload documents to our Services, we will store both a copy of the original document as well as the paraphrased version and any information contained within.

    Careers. If you decide to apply for a job with us, you may submit your contact information and your resume online. We will collect the Personal Information you choose to provide us as part of your job application, such as your contact information, current employment information, and other information you choose to submit with your application and on your resume. If you apply for a job with us through a third-party platform (such as Glassdoor or LinkedIn), we will collect any information you make available to us through those third-party platforms.

    Payments. When you make a payment through our Services, your credit card information, billing information, and any other financial information necessary to complete your payment (“Payment Information”) is processed by one of our third-party payment processors (Stripe, PayPal, or Google Pay), and we do not collect, store, or process your Payment Information. For more information, please see the Payment Processing section below.

  2. Information We Collect When You Use our Services

    Location Information. When you use our Services, we may infer your general location information. For example, your IP address may indicate your general geographic region.

    Device Information. We receive information about the device and software you use to access our Services, including internet protocol (IP) address, web browser type and version, operating system version, Microsoft Word version and device identifiers.

    Your Content. When you use the QuillBot for Chrome extension, the contents in the email you prepare (excluding reply or forward content), chat messages you write (excluding history or chats received), documents you create, search queries, and text you input on multiline fields on websites you visit (“Your Content”), as transmitted by you in connection with your use of our extension, will be used in real time on our machine learning algorithm, after which Your Content is deleted from our Services. We also collect URLs and usage information (in addition to the usage information described immediately above), such as the number of times you disable/enable the extension on a website, which we retain to help us understand how you use this Service and to help us improve it. We only collect Your Content when the QuillBot icon is displayed and enabled, indicating that Your Content will be grammar checked or paraphrased. You can choose to disable the QuillBot extension at any time on the top right corner of your browser. We do not access your contacts, text in single-line input fields (which are more likely to contain personal information), or content in fields marked “sensitive” such as credit card, password, email address or email subject fields.

    Usage Information. To help us understand how you use our Services and to help us improve them, we automatically receive information about your interactions with our Services, such as the date and time of visits, the pages viewed, third-party websites on which you use our Services, links to/from any page, and time spent in a session.

    Analytics Partners. We use analytics services such as Google Analytics and Amplitude to collect and process certain analytics data. These services may also collect information about your use of other websites, apps, and online resources. You can learn about Google’s practices by going to https://www.google.com/policies/privacy/partners/ and opt out of them by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout.

    Cookies and Similar Technologies. We and our third-party partners may collect Personal Information using Cookies. Cookies are small files of letters and numbers that we store on your browser or the hard drive of your computer. They contain information that is transferred to your computer’s hard drive. We use cookies, beacons, invisible tags, and similar technologies (collectively “Cookies”) to collect information about your browsing activities and to distinguish you from other users of our Services. This aids your experience when you use our Services and also allows us to improve the functionality of our Services. Cookies can be used for performance management, collecting information on how our Services are being used for analytics purposes. They can also be used for functionality management, enabling us to make the User’s visit more efficient by, for example, remembering language preferences, passwords and log-in details. We may also use pixel tags and web beacons on our Services. These are tiny graphic images placed on web pages or in our emails that allow us to determine whether you have performed a specific action. Below is an overview of the types of Cookies we and third parties may use to collect Personal Information.

    • Strictly Necessary Cookies. Some Cookies are strictly necessary to make our Services available to you. We cannot provide you with our Services without this type of cookies.

    • Functional Cookies. Functional Cookies are used to recognize you when you return to our Services. This enables us to adapt our content for you and remember your preferences. For example, we use functional Cookies to remember your choice of language or region.

    • Analytical or Performance Cookies. We also use Cookies for website and app analytics purposes to operate, maintain and improve our Services. We may use our own analytics Cookies or use third-party analytics providers such as Google Analytics, Amplitude, Inspectlet, and Klaviyo to collect and process certain analytics data on our behalf. These providers may also collect information about your use of other websites, apps, and online resources. You can opt out of Google Analytics, Amplitude, Inspectlet, and Klaviyo without affecting how you visit our Services by clicking here.

    Where required by applicable law, we will obtain your consent to use Cookies. You can find more information about your rights and choices, and how to block the use of certain Cookies in the section Your Rights and Choices below.

  3. Information We Receive from Third Parties

    Platform Sign-On. When you register for our Services using a third-party account such as your Google or Facebook account, we receive your Personal Information, including your username, name, and email address.

    Partners. We may receive Personal Information about you from third parties such as data or marketing partners and combine it with other information we have about you.

  4. Payment Processing

    When you make purchases through our Services, your payment is processed by a third-party payment processor (“Payment Processor”). This Payment Processor may collect Personal Information from you, including your name, email address, and billing address. The use of your Personal Information by the Payment Processor is governed by its terms and conditions and privacy policy, and information we receive about you from our Payment Processor is governed by this Privacy Policy.

HOW WE USE THE INFORMATION WE COLLECT

We use the Personal Information we collect:

  • To provide, maintain, debug, improve, and enhance our Services;
  • To understand and analyze how you use our Services, and develop new products, services, features, and functionalities;
  • To understand and analyze usage patterns;
  • To process your job application;
  • To contact prospective customers through social medial and email;
  • In de-identified and aggregated form to improve our Services;
  • To communicate with you, provide you with updates and other information relating to our Services, provide information that you request, respond to comments and questions, and otherwise provide customer support;
  • To find and prevent fraud, and respond to trust and safety issues that may arise;
  • For compliance purposes, including enforcing our Terms of Service or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency; and
  • For other purposes for which we provide specific notice at the time the Personal Information is collected.

LEGAL BASES FOR PROCESSING EUROPEAN INFORMATION

If you are located in the European Economic Area (“EEA”) or the United Kingdom (“UK”), we only process your Personal Information when we have a valid legal basis for such processing, including as set forth below.

  • Consent. You have consented to the use of your Personal Information. For example, we may process your Personal Information to send you marketing communications or to use Cookies where you have consented to such use.

  • Contractual Necessity. We need your Personal Information to provide you with our Services. For example, we may need to process your Personal Information to respond to your inquiries.

  • Compliance with a Legal Obligation. We have a legal obligation to use your Personal Information. For example, we may process your Personal Information to comply with tax and accounting obligations.

  • Legitimate Interests. We or a third party have a legitimate interest in using your Personal Information. Specifically, we have a legitimate interest in using your Personal Information for product development and internal analytics purposes, and otherwise to improve the safety, security, and performance of our Services. We only rely on our or a third party’s legitimate interests to process your Personal Information when these interests are not overridden by your rights and interests.

HOW WE SHARE THE INFORMATION WE COLLECT

We do not share or otherwise disclose Personal Information we collect from you except as described below or otherwise disclosed to you at the time of the collection.

Affiliates. We may share any information we receive with our affiliates for any of the purposes described in this Privacy Policy.

Vendors and Service Providers. We may share any information we receive with vendors and service providers retained in connection with the provision of our Services.

Marketing. We do not rent, sell, or share Personal Information about you with nonaffiliated companies for their direct marketing purposes unless we have your permission.

Advertising Partners. We may work with third-party advertising partners to show you ads that we think may interest you. Some of our advertising partners are members of the Network Advertising Initiative (http://optout.networkadvertising.org/?c=1#!/) or the Digital Advertising Alliance (http://optout.aboutads.info/?c=2&lang=EN). If you do not wish to receive personalized ads, please visit their opt-out pages to learn about how you may opt out of receiving web-based personalized ads from member companies. You can access any settings offered by your mobile operating system to limit ad tracking, or you can install the AppChoices mobile app to learn more about how you may opt out of personalized ads in mobile apps.

As Required by Law and Similar Disclosures. We may access, preserve, and disclose your Personal Information if we believe doing so is required or appropriate to: (i) comply with law enforcement requests and legal process, such as a court order or subpoena; (ii) respond to your requests; or (iii) protect your, our, or others’ rights, property, or safety.

Merger, Sale, or Other Asset Transfers. We may disclose and transfer your Personal Information to service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell, liquidate, or transfer all or a portion of our business or assets.

Consent. We may also disclose your Personal Information with your permission.

YOUR RIGHTS AND CHOICES

Marketing Communications. You can unsubscribe from our promotional emails via the link provided in the emails. Even if you opt out of receiving promotional messages from us, you will continue to receive administrative messages from us.

Do Not Track. There is no accepted standard on how to respond to Do Not Track signals, and we do not respond to such signals.

If you choose not to provide us with the Personal Information we collect, some features of our Services may not work as intended.

How to Block Cookies. You can block Cookies by setting your internet browser to block some or all the Cookies. However, if you use your browser settings to block all Cookies (including essential Cookies) you may not be able to access all or parts of our Services. By using our Services, you consent to our use of Cookies and our processing of Personal Information collected through such cookies, in accordance with this Privacy Policy. You can withdraw your consent at any time by deleting placed cookies and disabling Cookies in your browser, or as explained below. You can change your browser settings to block or notify you when you receive a Cookie, delete Cookies or browse our Services using your browser’s anonymous usage setting. Please refer to your browser instructions or help screen to learn more about how to adjust or modify your browser settings. If you do not agree to our use of Cookies or similar technologies which store information on your device, you should change your browser settings accordingly. You should understand that some features of our Services may not function properly if you do not accept Cookies. Where required by applicable law, you will be asked to consent to certain Cookies and similar technologies before we use or install them on your computer or other device.

Your European Privacy Rights. If you are located in the EEA or the UK, you have the additional rights described below.

  • You may request access to the Personal Information we maintain about you, update and correct inaccuracies in your Personal Information, restrict or object to the processing of your Personal Information, have your Personal Information anonymized or deleted, as appropriate, or exercise your right to data portability to easily transfer your Personal Information to another company. You also have the right to lodge a complaint with a supervisory authority, including in your country of residence, place of work or where an incident took place.

  • You may withdraw any consent you previously provided to us regarding the processing of your Personal Information at any time and free of charge. We will apply your preferences going forward and this will not affect the lawfulness of the processing before you withdrew your consent.

You may exercise these rights by contacting us using the contact details at the end of this Privacy Policy. Before fulfilling your request, we may ask you to provide reasonable information to verify your identity. Please note that there are exceptions and limitations to each of these rights, and that while any changes you make will be reflected in active user databases instantly or within a reasonable period of time, we may retain Personal Information for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so.

California Residents. If you are a California resident, you can review our California Resident Privacy Notice for information about your privacy rights and choices under California law.

Nevada Residents. If you are a Nevada resident, you have the right to opt-out of the sale of certain Personal Information to third parties who intend to license or sell that Personal Information. You can exercise this right by contacting us at info@quillbot.com with the subject line “Nevada Do Not Sell Request” and providing us with your name and the email address associated with your account. Please note that we do not currently sell your Personal Information as sales are defined in Nevada Revised Statutes Chapter 603A.

THIRD PARTIES

Our Services may contain links to other websites, products, or services that we do not own or operate (“Third-Party Services”). We are not responsible for the privacy practices of these Third-Party Services. Please be aware that this Privacy Policy does not apply to your activities on these Third-Party Services or any information you disclose to these Third-Party Services. We encourage you to read the privacy policies of these Third-Party Services.

RETENTION

We take measures to delete your Personal Information or keep it in a form that does not permit identifying you when your Personal Information is no longer necessary for the purposes for which we process it unless we are required by law to keep your Personal Information for a longer period. When determining the specific retention period, we consider various factors, such as the type of service provided to you, the nature and length of our relationship with you, and mandatory retention periods provided by law and the statute of limitations.

SECURITY

We make reasonable efforts to protect your Personal Information by using physical and electronic safeguards designed to improve the security of the Personal Information we maintain. However, as no electronic transmission or storage of information can be entirely secure, we can make no guarantees as to the security or privacy of your Personal Information.

INTERNATIONAL VISITORS

Our Services are hosted in the United States and intended for visitors located within the United States. If you choose to use our Services from the EEA, the UK, or other regions of the world with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring your Personal Information outside of those regions to the United States for storage and processing. We may transfer Personal Information from the EEA or the UK to the United States as needed to perform our Services that you have requested from us, or with your consent. Also, we may transfer your Personal Information from the U.S. to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating our Services. By providing any information, including Personal Information, on or to our Services, you consent to such transfer, storage, and processing. To obtain additional information on the transfers, please contact us using the contact information below.

CHILDREN’S PRIVACY

We do not knowingly collect, maintain, or use Personal Information from children under 13 years of age, and no parts of our Services are directed to children. If you learn that a child has provided us with Personal Information in violation of this Privacy Policy, please alert us at info@quillbot.com.

CHANGES TO THIS PRIVACY POLICY

We will post any adjustments to the Privacy Policy on this page, and the revised version will be effective when it is posted. If we materially change the ways in which we use or share Personal Information previously collected from you through our Services, we will attempt to notify you through our Services, by email, or by other means.

CONTACT INFORMATION

If you have any questions, comments, or concerns about our processing activities, please email us at info@quillbot.com or write to us at:

QuillBot, Inc.
200 E. Randolph St. (Aon Center) Suite 5215
Chicago, Illinois 60601

Individuals and data protection supervisory authorities in the European Union (“EU”) and the UK may contact our data protection representatives according to Article 27 GDPR:

EU: DP-Dock GmbH, Attn: QuillBot, Ballindamm 39, 20095 Hamburg, Germany
UK: DP Data Protection Services UK Ltd., Attn: QuillBot, 16 Great Queen Street, Covent Garden, London, WC2B 5AH, United Kingdom
www.dp-dock.com
quillbot@gdpr-rep.com

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