What does an offer letter look like?

An offer letter is a 1-page formal document that a recruiter or hiring manager sends to a job candidate they want to hire. The letter includes these parts:

Company name and address
Date
Greeting
Short introduction
Details about the pay, title, start date, manager, etc., usually in a bulleted list format.
Short conclusion with a call-to-action
Closing and signature
Place for the candidate to sign the offer

QuillBot’s free offer letter generator can create a polished and professional draft that you can modify as needed.

Professional writing: Other interesting questions

What should I write in my musician bio?: A musician bio often includes elements such as:

Musical training, including teachers and institutions

Membership of groups, bands, or ensembles

Influences, inspirations, or defining musical moments

Preferred styles, genres, and composers

Notable performances, venues, or collaborations

Awards, prizes, or grants

Brief quotes from reviews, press coverage, or testimonials

Recordings, albums, or upcoming projects

When writing a bio, begin by listing everything you’d like to include, and then order the items according to relevance to the particular audience and purpose. This will make it easier to decide what you can leave out and keep your bio concise.

Why not use QuillBot’s free AI bio writer to help you write your musician bio?
What is a good project proposal outline?: You can create a good project proposal outline by selecting some of these common project proposal section headings and noting down relevant points under each heading:

Executive summary

Background

Problem statement

Proposed solution

Objectives

Approach

Expected outcomes

Scope and deliverables

Timeline

Milestones

Budget and resources

Risks and mitigation

Evaluation

Success criteria

Sustainability

Conclusion

Next steps

QuillBot’s free AI project proposal generator can help you create a project proposal outline that provides decision-makers with the information they need to make an informed choice.
How do I accept an offer letter?: Accept an offer letter by following these steps:

Sign the letter if there’s space at the bottom for you to do so.

Reply to the email that included the job offer letter.

Thank the sender for the offer and say why you’re excited about the opportunity.

Ask any questions you have about the onboarding process or next steps.

Depending on your industry, you can also write a formal job offer acceptance letter. Before you send an email or letter, though, make sure it’s error free by running it through QuillBot’s free Grammar Checker.
Where can I find offer letter examples?: A great place to find offer letter examples is QuillBot’s free AI offer letter generator. Simply prompt the tool to show you a few offer letters for the role you’re hiring. The examples will give you a sense of the format and structure.

From there, you can decide what you want your offer letter to include and prompt QuillBot to write it that way.
What should you include in an internship offer letter?: In an internship offer letter, include the same details that you would include in any other employment offer, but clarify the length of the contract. Those details include:

Internship title

Manager

Start date

Length of internship (e.g., 60 days)

Pay rate

Work schedule

QuillBot’s free offer letter generator can create internship offer letters for you so that you can focus on other onboarding tasks.
How do I write a second follow-up email after no response?: Keep it polite, concise, and professional. Reference your previous email, briefly restate your reason for reaching out, and express continued interest. End with a clear call to action, such as asking for an update or the next steps. Avoid sounding pushy—show persistence without pressure.

The QuillBot follow up email generator can help you create a professional, polished email in just minutes.
How do you start a sales pitch?: The best way to start a sales pitch is by putting the spotlight on your prospect. Open with something that sparks curiosity—a bold question, an eye-opening fact, or a problem they instantly recognize. Keep it brief, make it personal, and show that you understand their world before introducing your solution.

Want a pitch that grabs attention from the very first line? Try our sales pitch maker and craft your perfect opener in seconds.
Is it takeaway or take away?: It can be takeaway or take away, depending on the grammatical context.

The spelling is “takeaway” (one word) for the noun meaning “an important insight” (e.g., “I added a key takeaways slide to my presentation”).

However, the spelling is “take away” (two words) when it’s a phrasal verb (e.g., “What are the most important insights that the participants should take away from the workshop?” or “You’re not allowed gum; the teacher will take it away if they see it”).

QuillBot’s free Grammar Checker will tell you instantly if “takeaway” or “take away” is correct.
What is a synonym for key takeaways?: Synonyms for key takeaways include:

Main points

Core insights

Important conclusions

Lessons learned

Essential findings

Use QuillBot’s free Summarizer tool to help you extract key takeaways from a text.
How do I create a career fair elevator pitch?: To create a career fair elevator pitch, highlight your name, area of study or experience, skills, and career goals in under 60 seconds.

End your elevator pitch with a call to action to invite your audience to take next steps, like connect on LinkedIn or interview you for an internship.

QuillBot’s free AI text generator can help you write or refine your career fair elevator pitch.
What’s an elevator pitch generator?: An elevator pitch generator helps you quickly craft a concise, compelling introduction about yourself or your idea that you can share with your audience in 60 seconds or less.

To generate your elevator pitch, try QuillBot’s free AI text generator.
How do you write a memo to your boss?: If your boss says, “Send me a memo about that,” nowadays they likely mean “Summarize that in writing, please,” and want you to write them an email that provides the key information they require to understand a particular topic or problem—so you probably don’t need to worry about learning how to write a memo.

In your email:

Clearly reference the topic in the subject heading.

Reference when your boss made the request (e.g., “Following our call this morning, here is …).

Use headings and short paragraphs with space in between to make the email easy to scan.

Revise your first draft to remove any unnecessary information—an AI tool such as QuillBot’s memo writer can help you with this.

Include an offer to provide further information if necessary (e.g., Let me know if you need further details or clarification on any of the points above”).
What does get the memo mean?: You say someone “didn’t get the memo” to express that they were unaware or uninformed about something that others knew about. It is usually meant humorously or sarcastically (e.g., “Yes, striped T-shirts are in this summer; didn’t you get the memo?”).

The literal meaning of “memo” is a concise internal message that communicates information about an aspect of an organization’s official business.

QuillBot’s free AI memo generator knows all about how to write a memo.
What should I write in a personal bio?: Personal bios for career-focused internet platforms, company websites, and HR platforms include elements such as:

Job title

The name of your employer/company/organization/department

A description of your career and educational backgrounds

How many years experience you have

Key career accomplishments

Specialist areas

A reason to connect with you

Including a memorable hobby, passion, or personal interest can help your bio stand out.

If you need assistance with how to write a bio, QuillBot’s free AI bio generator is a great place to start.
Who can write a letter of recommendation?: Who can write a letter of recommendation depends on the application type.

To be able to write a strong letter, the recommender needs to know the applicant well so they can speak from firsthand experience.

College applicants, for instance, typically ask one or two of the following trusted figures to write a letter of recommendation for them:

A high school teacher

A high school counselor

An employer

A leader of an extracurricular activity

If you’ve been asked to write a recommendation letter for a student, use QuillBot’s free student reference letter generator to quickly write a first draft.
How do you write an article on LinkedIn?: To write an article on LinkedIn:

Understand how to write an article.

Click “Write article” at the top of your feed.

Add a headline and cover image.

Use subheadings and short paragraphs.

Add images and videos to foster engagement.

Optimize content for LinkedIn’s audience.

Use tags and links.

Publish and share your article in your feed.

Use QuillBot’s free Grammar Checker to polish your article before posting it on LinkedIn.
How do you write a pitch for an article?: To write a pitch for an article:

Research the publication and submission guidelines.

Understand the publication’s tone and style.

Write a compelling subject line.

Write a brief introduction about you and your credentials.

Present your article idea and why it matters.

Include a short outline or summary.

Link to other writing samples.

Be professional and concise.

Before you pitch for an article, you should know how to write an article. This will show through in your pitch.

If you need help writing an email pitch, try QuillBot’s AI email writer.
How do you write an SEO-friendly article?: To write an SEO-friendly article:

Do keyword research to identify topics.

Use keywords strategically (e.g., H1, H2s, meta description).

Write for humans first and avoid “keyword stuffing.”

Add internal and external links.

Include alt text for images.

Write a meta title and description.

Improve readability.

Knowing how to write an article and exploring the basics of SEO will help you write SEO-friendly articles.

You can use QuillBot’s free AI article rewriter to make existing articles more SEO-friendly. Try a prompt like “Rewrite this article to smoothly incorporate keyword [X] five times and keyword [Y] three times.”
How do you write an article review?: To write an article review:

Read the article carefully.

Take notes about it.

Briefly summarize the article.

Critically analyze it, being specific about pros and cons.

Cite sources if necessary.

A good article review should have an introduction, summary, critical analysis, and conclusion. Also, knowing how to write an article can help you better understand how to write an article review.

Finally, make sure your article review is error-free with QuillBot’s free Grammar Checker.
How do you write a summary of an article?: To write a summary of an article:

Read the article carefully.

Identify the key points.

Paraphrase the content instead of copying.

Stick to the facts and avoid personal opinions.

Keep it concise; summaries should be short.

Understanding how to write an article might also help you summarize articles more easily, as you will be able to more efficiently identify key information.

Or, use QuillBot’s Summarizer to help you summarize articles.
What are some things to write in a coworker’s farewell card?: Some things to write in a coworker’s farewell card include:

You’re going to do great things!

Thanks for all of your support and mentorship.

You’re amazing at what you do.

I learned so much from you.

It won’t be the same here without you.

Congratulations on your new job!

It was an honor to collaborate with you.

You only get one chance to sign a farewell card, though, so why not type your message first and run it through the QuillBot Grammar Checker? It will instantly spot errors in any type of farewell message to a coworker.
What are some funny farewell messages for work colleagues?: Funny farewell messages for work colleagues include:

Have fun storming the castle!

I’ll think of you every time I’m not on a Zoom call.

See you when you come back to work for us next year!

Who’s going to do all my work for me now?

See ya’ later, Alligator!

Take me with you!

Even when you’re being funny, typos are no joke, so why not run your messages through QuillBot’s free Grammar Checker? It will fix errors in any farewell messages for coworkers.
What is a good resignation letter format?: A resignation letter is a formal letter that should be written in an appropriate format, such as the block letter format.

This format uses a standard font such as Times New Roman or Arial, with a font size of 10–12 points and single line spacing. The text is aligned to the left margin, including the start of paragraphs, and you leave an empty line between each element of the letter.

The essential elements of a letter of resignation in the US are:

Your contact details

The date

A salutation (e.g., “Dear X:”)

A statement of resignation specifying your last day (e.g., “I am writing to inform you that I am resigning from my position as [Job title] at [Name of company/organization] effective from [Date], which will be my final day.”)

Your name and signature

You will create a better impression if you also include a reason for your departure, an expression of thanks, and an offer to help with the transition of your responsibilities.

Why not use QuillBot’s AI resignation letter generator to help you craft an effective letter of resignation?
What should I include in a short resignation letter?: A short resignation letter in the US includes the following essential elements.

Your mailing address and other contact details

The date you are submitting the letter of resignation

A salutation (e.g., “Dear Jane:”)

A resignation statement specifying your last day (e.g., “Please accept this letter as formal notice of my resignation as [Your job title] at [Name of organization]. My last day of work will be [Date].”)

Your name and signature

To create a more professional impression, also include a reason for leaving, some words of gratitude, and an offer to assist with the transition of your duties.

Use QuillBot’s letter of resignation generator to quickly draft a short resignation letter.
What is a good resignation subject line?: If you are writing a resignation letter and want to send it via email, possible subject lines include:

Notice of Resignation

Resignation Notification

Letter of Resignation

Try QuillBot’s resignation email generator to help you quickly draft your letter of resignation.
What is a letter subject line?: A letter subject line is an optional line near the top of a formal letter that states the main subject of the letter.

In the US, the subject line typically appears after the date but before the salutation, with a line of blank space before and after it.

Subject lines often start with “Subject:” (e.g., “Subject: Plumbing Awards 2025”) or “RE:” for “regarding” (e.g., “RE: Your table at the Plumbing Awards 2025”).

Use QuillBot’s letter maker to generate letters with compelling subject lines.
How should you ask for a letter of recommendation from an employer?: When asking for a letter of recommendation from an employer, offer to make the process as easy as possible for them by:

Giving them suggestions for statements they could include in the body of the letter (e.g., sentences with specific examples of projects, achievements etc. that your potential recommender has witnessed firsthand)

Providing them with all the background information they need (e.g., details of the job you’re applying for and the requirements of the job)

Ask for a strong letter of recommendation to signal that they should decline if they can only write you a generic or weak letter.You can use a tool like QuillBot’s free Paraphraser to help you write compelling descriptions of your strengths, qualifications, and achievements.
What is the difference between a letter of reference and a letter of recommendation?: The terms letter of reference and letter of recommendation are often used interchangeably.

In the U.S., however, a “letter of recommendation” typically refers to a letter written for a specific application (e.g., to college or graduate school) that is tailored to the opportunity in question. A “letter of reference,” on the other hand, usually refers to a general endorsement (e.g., written by a person’s employer when they leave a job) that can be used for multiple future applications.

You can use QuillBot’s free AI letter of recommendation generator to quickly draft letters of reference or recommendation.

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What does an offer letter look like?

Professional writing: Other interesting questions