QuillBot’s Team Style Guide | Smarter Consistency
Harness QuillBot’s team style guide feature to support content and document creators across your entire team with real-time suggestions for terminology, preferred wording, and punctuation consistency—based on your custom rules, so you can spend less time fixing and more time creating.
Explore QuillBot’s team plan now
| Inconsistent term | Real-time suggested replacement | In-line explanatory note for the writer |
|---|---|---|
| chairwoman | chair | “Chair” of a committee, etc. (not “chairwoman,” “chairman,” or “chairperson”) |
| Clark Conference Center | Clarke Conference Center | “Clarke” with an “e” |
| No hyphen in “email” | ||
| CSOB | CSB | The abbreviation for the Clarke School of Business is “CSB” |
| History Department | history department | Only capitalize official department names (e.g., “… and the Department of History is located …”) |
| Smith Research Center | Smith Research Centre | This institution is based in London and the name uses the UK spelling for “center” (i.e., “centre”) |
| Summa Cum Laude | summa cum laude | Lowercase for honors distinctions in running text |
| Theater program | Theatre program | Our theater program uses the UK spelling for theater: “Pines Wood Theatre program” |
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Smarten up your style with QuillBot
So you’ve spent a lot of time writing a clear, well-organized in-house style guide to ensure consistency in the texts and documents that your team writes. It’s a PDF on the server, which you update regularly. And it’s working—you’re spending less time correcting capitalization and department names and getting fewer messages about inconsistent or inaccurate terminology.
But you’d hoped for a bigger impact and still find yourself frequently correcting many of the points it covers, especially in the texts of your new hires and freelancers.
QuillBot’s team style guide feature will help you boost and accelerate adoption of your in-house style rules by integrating them directly into your team’s writing process.
- Speed up adoption of your in-house style guide within your expanding team with real-time suggestions, including descriptions of the corresponding style rule.
- Ensure consistency in the writing of occasional contributors by giving freelancers and cross-department team members access to your style guidance through QuillBot’s Team Plan.
- Increase writing productivity by minimizing editing, commenting, and correcting time.
- Avoid having to click away in-house terms that get flagged unnecessarily (e.g., terms that use nonstandard spelling or punctuation).
- Spend less time searching through a style guide document thanks to real-time style suggestions.
- Reduce the risk of errors that could result in complaints or reputational damage.
QuillBot’s team style guide real-time suggestions in Google Docs
Powerful style-consistency tool
If you’ve ever written an in-house style guide for your team, you’ll know that inconsistencies can still sneak in. This is partly because it isn’t always obvious when to consult the guide while writing. Often it is—like when you’re unsure about how to capitalize a heading. But sometimes, writers only realize a rule exists after receiving a few corrections, whether for the same issue or something similar.
This is especially true for terms that may be important to get right but only come up very occasionally—making the style point harder to internalize. Even if someone was corrected once, they might not think to look it up when they need to use it again in six months time.
QuillBot’s team style guide helps solve this problem by flagging potential terminology issues in real time, as your team members are creating. This keeps style guidance contextual, making it easier to learn, and alerts your writers to possible problems with terms that they might only rarely encounter.
With QuillBot’s team style guide, the admin for the communications department’s Team Plan can ensure that “Pines Wood Theater program” and “MacNeill Theater” are flagged as incorrect, with a helpful reminder about why.
If your organization or department needs to expand its capacity by hiring freelancers, you can get these new members of your distributed team quickly up to speed with your style rules by adding them to your QuillBot Team Plan.
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Challenger, T. (2025, August 12). QuillBot’s Team Style Guide | Smarter Consistency. Quillbot. Retrieved November 6, 2025, from https://quillbot.com/blog/quillbot-tools/quillbot-team-style-guide/
