“Dear Sir or Madam” is similar to “To Whom It May Concern” in that both expressions are impersonal and do not specify the recipient using their name.
“Dear Sir or Madam” is the more appropriate choice when you are addressing a single person, whereas “To Whom It May Concern” is suitable when you are addressing a group or organization.
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Continue reading: Is Dear Sir or Madam the same as To Whom It May Concern?
It is generally best to adapt your greeting to the person you are addressing by using their name. If this isn’t possible, you can also use organization or department names or the person’s title.
Though it is somewhat impersonal and dated, “Dear Sir or Madam” can be used if you cannot find any information about the person you want to address.
Our sentence rephraser can help you vary your writing and express your intended meaning.
Continue reading: When should I use Dear Sir or Madam?
Just checking in is an expression used to start an email. It is intended to be a friendly way to prompt someone to respond or perform a given action.
However, because it is so commonly used to remind someone of something they need to do, it can come across as passive-aggressive. To avoid this, it can be replaced with other expressions, such as “I’d love to get an update on …”
In more personal contexts, “just checking in” is often used when asking about someone’s well-being (e.g., “I just wanted to check in on you”). Here, it doesn’t have a passive-aggressive connotation.
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Technically, “hope you’re doing well” is not grammatically correct as it lacks a subject, but the expression is used regardless because the implied subject “I” is clear.
However, it is preferable to include the subject “I” in formal contexts (“I hope you’re doing well”).
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The correct form of the expression is “hope you’re doing well” or “I hope you’re doing well” because “you’re” is the contraction of the object “you” and the auxiliary verb “are.”
QuillBot’s free Grammar Checker can help you use your and you’re correctly.
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There are a number of synonyms and similar expressions to “looking forward to hearing from you,” such as:
- I hope to hear from you soon
- Eagerly awaiting your response
- It would be great to hear back from you
- Thank you in advance for your response
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“Looking forward to hear from you” is incorrect because the phrasal verb “look forward to” requires a direct object, i.e., what you’re looking forward to. The direct object must be a noun phrase, and therefore the gerund “hearing” is needed rather than the verb “hear.”
- I’m looking forward to hear from you.
- I’m looking forward to hearing from you.
Continue reading: Is it “looking forward to hear from you” or “to hearing from you”?
The correct version of this expression is “looking forward to hearing from you.” “Look forward to” is a phrasal verb that always uses the preposition “to,” not “in.”
- Looking forward in hearing from you.
- Looking forward to hearing from you.
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Kind regards (or kindest regards) is used to end an email or other forms of correspondence. It is semiformal and suitable for professional contexts.
Kind regards is slightly less formal than “sincerely yours” and “yours truly,” but it has a slightly more formal tone than “warm regards.”
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Best regards is the correct form of this email sign-off. It is respectful and semiformal, so it is suitable for both personal emails as well as professional emails to people you are familiar with.
“Best regard” is incorrect; the plural “regards” is always used in this expression.
Continue reading: Is it best regard or best regards?
