I Hope This Email Finds You Well | Meaning & Alternatives
I hope this email finds you well is often used to start an email in a friendly but formal, polite way.
This expression is suitable for professional communication but may come across as a bit stiff in communication with people you are already familiar with. Additionally, because it is used so often, it might come across as cliché or inauthentic.
To avoid this, you can use alternative email openings to break the ice without sounding too formulaic.
It’s a pleasure connecting with you again
“It’s a pleasure connecting with you again” is a warm way of opening an email to someone you’ve been in contact with before. It is especially useful if you are picking back up on a discussion from the past.
It’s a pleasure connecting with you again!
Thank you for your encouragement with the application process. I will be in touch soon with further instructions regarding how to submit the recommendation letter.
In the meantime, I wish you luck with the upcoming conference.
Kind regards,
Tilly May
I hope you are doing well
“I hope you are doing well” is appropriate for both formal and informal communication. It is a friendlier option compared to “I hope this email finds you well.” You can use a contraction (e.g., “you’re” instead of “you are”) or the expression “hope all is well” to strike an even friendlier tone.
I hope you are doing well.
We received your letter last week and are still in the process of evaluating your request. We anticipate reaching a decision by the end of this week.
Ursula Veil, Small Claims Officer
I hope you are having a productive week
“I hope you are having a productive week” is an opening line that is suitable for use in the middle or at the end of the week. You can use this expression in emails to colleagues as it is professional but friendly. Alternatively, you can also write “I hope you’re having a good week.”
I hope you’re having a productive week!
I’m working on completing the reports and wanted to check if you’ve got the graphics we need. Please let me know when you have a chance.
Speak soon,
Teri
Congratulations
Offering congratulations to the recipient demonstrates that you are up-to-date on their work.
That said, be sure to check the details of the recipient’s achievement before using this opening. If the achievement happened some time ago or you get a detail wrong, this can undermine your goal of making a good impression.
Congratulations on your award from the Marketing Association!
We wanted to reach out to ask if you and your team would be interested in collaborating on an upcoming campaign. Would you be available this week for a meeting so I can fill you in on the details?
Looking forward to hearing from you!
Katie Cree
I know you’re busy, so I’ll be brief
You can use this expression to indicate that you will get straight to the point of your email to respect the recipient’s time. Keep the body of the email short and ask any questions you may have. If you want to share more details, you can request a meeting or call.
I know you’re busy, so I’ll be brief.
I am eager to use your work for my PhD research and would love an opportunity to discuss your most recent article with you, if you are available.
Please let me know at your earliest convenience when we might have a meeting.
Best regards,
Elan Pirotti
We met at …
You can use this expression when following up with someone after an initial meeting with them. Follow “We met at” with a brief description of where you encountered one another. This prompts the reader to recall who you are before you dive into what you want to discuss with them in your message.
We met at the Cinema Rouge lecture last Friday and exchanged our views on this year’s film series lineup.
I wanted to share some of the events we organize through the Cinema Club with you, in case you would be interested in attending. Please see the attached poster for details and dates.
I hope to see you again soon!
Reese Na
[A mutual connection] said I should reach out to you
If you want to introduce yourself to the recipient for the first time, referring to a mutual connection is a great way to break the ice and establish your credibility. It is especially useful if your shared contact is a friend of the recipient or a respected colleague.
That said, be sure to ask permission from the shared contact before you use their name in any communications. This is particularly important if you want to request something from the recipient.
Professor Deirdre Pinny said I should reach out to you regarding the possibility of a research collaboration between our teams.
Our focuses overlap in key areas, and I believe we will be in a better position for funding if we join forces. Is this something you would be interested in discussing? If so, I am available for a call tomorrow morning or any time on Thursday.
Kind regards,
Dr. Rasha Tenawaran
Other variants on the phrase
“I hope this email finds you well” can be altered for various types of communication besides email.
I hope this finds you well.
I hope this letter finds you well.
Frequently asked questions
- What is a synonym for “I hope this email finds you well”?
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“I hope this email finds you well” is an opening line to politely begin an email before you present the email’s purpose or make a request. Related phrases and synonyms include:
- I hope you are doing well.
- I hope you are having a good week.
- It is a pleasure to hear from you again.
You can automatically rewrite your sentences to express your intended meaning using QuillBot’s tools.
- What is an alternative for “I hope you’re doing well”?
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Similar expressions to “I hope you’re doing well” include:
- I hope this email finds you well
- I hope all is well
- I hope you’re having a productive week
Automatically rephrase your sentences to express your desired meaning.
- How do you start a professional email?
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Professional emails should open with a greeting and the title and name of the recipient (e.g., “Dear Dr. Livingstone”). It is polite to also include an introductory line such as “I hope this email finds you well” before presenting the purpose of the email.
Less formal emails might include a more casual opening line, such as “I hope you are doing well.”
You can automatically rewrite your sentences to express your desired meaning using QuillBot’s tools.
